Detailed mechanisms for effective communication with parties related to “privatization”
The Official Gazette of Umm Al-Qura published the details of the mechanisms for effective interaction with the authorities related to privatization, issued by the decision of the Board of Directors of the National Center for Privatization No. (4.11.2022) dated 5/11/1444 AH, which was as follows:
The words and expressions mentioned in the mechanisms mean the meanings indicated in the system and rules governing privatization, and the words and expressions indicated below mean the meanings indicated opposite each of them; Unless the context requires otherwise:
Center: National Privatization Center.
General Director: General Director of the National Privatization Center.
Bureau: Chief Audit Office.
System: Privatization Law issued by Royal Decree No. (M/63) of 05/08/1442 AH.
Regulation: Executive regulation of the privatization system, issued by the Resolution of the Board of Directors of the Center No. (09/2021) dated 23.04.1443 AH.
Rules Governing Privatization: Rules Governing Privatization issued by Cabinet Decree No. (114) of February 14, 1443 AH.
Legal and regulatory framework for privatization: system, rules governing privatization, charter, organization of the National Privatization Center and any regulatory document issued in accordance with it.
Supervisory Committees: The Supervisory Committee is formed in accordance with the rules governing privatization, any amendments to them or any legal act that replaces them.
Interested Agency: Every ministry, government agency, public authority or institution or agency with an independent public legal personality or interest, engaged in or supervising privatization projects carried out under the Act, including companies, their contracts are subject to the Act. .
Privatization Project Register: A comprehensive central electronic database containing information and documents related to privatization projects.
Digital Platform: A platform for communicating with privatization-related entities through digital technologies.
Liaison Officer: An individual who takes on the job of coordinating between the agency concerned and the centre.
Distribution: Public-private partnership or transfer of ownership of assets.
Cybersecurity: protecting networks, information technology systems, operational technology systems and their hardware and software components, the services they provide and the data they contain; From any violation, violation, modification, illegal access, use or exploitation. The concept of cybersecurity includes: information security, electronic security, digital security, and so on.
These mechanisms are aimed at:
1- Achieving effective communication between the center and the agency concerned by creating mechanisms that enhance the level of coordination, consistency and integration of roles at all stages of implementation and supervision of privatization projects.
2- Adjusting the management between agencies and checking the efficiency and flexibility of the work of these agencies in such a way that it does not interfere with the implementation of privatization projects and in accordance with the system.
3- Promoting the principle of transparency and fairness in privatization projects and providing the interested body with access to information related to the privatization project at all its stages, in accordance with the provisions of the system, regulations and rules governing privatization.
1- The Center prepares – in accordance with the Law – the Register of Privatization Projects, and it shall be managed and operated in accordance with the provisions of the Law, the Regulations and the rules governing privatization.
2- Without prejudice to the provisions of the Law and the Regulations, the Center creates a register of privatization projects – by decision of the Board of Directors of the Center – a digital platform that deals with all communication work between the agency concerned and is organizationally linked directly to the Director General, and by decision of the Director General, the delegation of a person or several persons with competence and competence. Performing all work related to the digital platform in accordance with the controls and procedures established by the center.
1- Through the digital platform, the agency concerned can communicate with each other and with the center regarding privatization projects, and view documents, documents and data related to them, in accordance with the controls and procedures established by the center.
2- Recording privatization projects includes recording data and information related to existing privatization projects that have been privatized and displayed on the digital platform, making it a single link for all information and data.
3- The center controls all the work of the digital platform, and the digital platform is the link between the center and the interested agency implementing or supporting privatization projects.
4- The Center is working to find digital tools that will allow the Bureau to directly receive the data and files of privatization projects necessary for its work, for a period not exceeding (24) months, or another period to be agreed between the Center. and Bureau.
To ensure the effectiveness of the digital platform, the center performs the following tasks:
1- Managing the digital platform, regularly requesting documents, information and data related to projects, maintaining them and providing them to public authorities.
2- Tracking the input of the corresponding device through the digital platform according to the following:
A- Electronic tracking of the activities of the liaison officer:
1- Setting a serial number for each transaction on the digital platform for each privatization project, in order to facilitate the tracking of privatization projects.
2- View and verify the liaison officer’s input through the digital platform and communicate with him if necessary.
3- Preservation and archiving of all information, documents and data on the digital platform.
B- Administrative support:
1- Conducting face-to-face meetings and seminars with the liaison officer and constant communication with him.
2- Coordination between the center and the agency concerned through the liaison officer.
3- Providing an updated database of the liaison officer and relevant parties in the agency concerned.
3- Preparation of joint seminars with interested agency; In order to achieve the following:
a- Exchange of experience with the interested body regarding privatization projects.
B- Using previous lessons in privatization projects.
C- Examine and discuss existing communication mechanisms to consider the extent to which they need to be updated and developed in order to achieve the desired goals.
1- The agency concerned must appoint a liaison officer, together with a deputy, to act on his behalf when he is unable to perform his duties, to attend meetings and represent them effectively in communication with the center and the agency concerned.
2- The liaison officer or his representative should lead the coordination process between the relevant agency and the center and work to remove obstacles that arise in the implementation of communication mechanisms between the privatization-related body and the center through meetings, telephone calls or using other technical means. means.
3- The Liaison Officer should contact the Deputy Liaison Officer to inquire about the latest developments in the meetings he was unable to attend and fulfill any obligations arising therefrom.
4- In order to update the digital platform, the agency concerned, through the liaison officer, must provide the center with all documents and developments related to privatization projects in a public institution.
The institution concerned should take into account that the Liaison Officer it appoints has professional competence and possesses the necessary experience, knowledge, skills and independence to enable it to carry out its duties effectively and competently.
1- The liaison officer after each meeting or any coordination work with the center or agency concerned submits an immediate report on this on the digital platform, and the center, in turn, must study the issue and, if necessary, express an opinion.
2- In the event that the coordinator fails to submit a report, the center will notify him of this and request the necessary actions to ensure that the report is submitted as soon as possible.
1- The respective device must, in relation to its entries on the digital platform:
A- Adhere to the rules, regulations and instructions regarding confidential documents and information when classifying, storing, retrieving, distributing or destroying confidential documents and information, without prejudice to the requirements issued by the competent authorities.
b- Take the necessary measures to protect information security, prevent any unauthorized changes or access to the records of privatization projects or the digital platform, and apply cybersecurity controls approved by the National Cybersecurity Authority or any other competent authority.
C- Comply with the time period specified by the system of the General Audit Office for the data it needs to perform its functions.
2- The existence of the privatization project register and the digital platform is without prejudice to any legal obligation of any party of the relevant agency to preserve and disclose its documents and documents in accordance with applicable laws and regulations.
These mechanisms are issued in accordance with the decision of the Board of Directors of the Center, and work on the digital platform begins by the decision of the Board of Directors of the Center, the appointment of a contact person and notification of authorized persons to enter the platform by the Center and the agency concerned.
1- These mechanisms must be published in the Official Gazette and on the website of the Center and must be implemented from the date of their publication.
2- The Center shall coordinate with the Bureau the revision of these arrangements after a period not exceeding two years from the date of their entry into force.
In the event that any articles and provisions of these mechanisms contradict the legal basis for privatization; The provisions and texts contained in the regulatory legal acts on privatization prevail, and their provisions and texts apply in matters for which there is no special provision in these mechanisms. The Board of Directors of the Center may make changes to these mechanisms in agreement with the Bureau.